The bazaar is held at Pioneer Park the weekend prior to Thanksgiving.
The hall is reserved during the prior year's bazaar to guarantee the space. You should receive a confirmation sheet late February/ early March. There is no charge for the facility as long as the contract is approved.
July 15- Meet with committee members to:
Update vender application (review fee).
Review website information.
Email/send applications to last year vendors.
September 1- Contact Pioneer Park re contract
Contact Daily News Miner re free listing in the Arts and Entertainment Holiday Bazaar and ad for vendors.
September 15- Meet with Ways and Means Chair to coordinate kitchen and raffle bazaar.
Look for donations of Grand Prize.
Complete insurance application.
October- Quota General Membership meeting- Pass around volunteer sign-up sheet.
Obtain cleaning services- get agreement in writing.
Contact Key Clubs re volunteers for set-up on Friday, loading on Sat AM and break down Saturday evening.
October 15- Prepare flyers and posters.
November- Pass volunteer sign-up sheet and flyers for members to pass out.
Place additional ads as decided by committee.
Prepare comment letters and thank-you's for vendors.
Visit other bazaars- talk to vendors.
Day before Bazaar- Meet with park official to review facility.
Send out reminder email to Quota volunteers.
Put out flyers and posters.
Make sure you have a cash box.
Day of Bazaar
Miscellaneous supplies that will be helpful on the day of the Bazaar:
Name tags for volunteers & vendors
Pens, markers and tape