The bazaar is held at Pioneer Park the weekend prior to Thanksgiving.

 

The hall is reserved during the prior year's bazaar to guarantee the space.  You should receive a confirmation sheet late February/ early March.  There is no charge for the facility as long as the contract is approved.

 

July 15- Meet with committee members to:

Update vender application (review fee).

Review website information.

Email/send applications to last year vendors.

 

September 1- Contact Pioneer Park re contract

Contact Daily News Miner re free listing in the Arts and Entertainment Holiday Bazaar and ad for vendors.

 

September 15- Meet with Ways and Means Chair to coordinate kitchen and raffle bazaar.

Look for donations of Grand Prize.

Complete insurance application.

 

October- Quota General Membership meeting- Pass around volunteer sign-up sheet.

Obtain cleaning services- get agreement in writing.

Contact Key Clubs re volunteers for set-up on Friday, loading on Sat AM and break down Saturday evening.

 

October 15- Prepare flyers and posters.

 

November- Pass volunteer sign-up sheet and flyers for members to pass out.

Place additional ads as decided by committee.

Prepare comment letters and thank-you's for vendors.

Visit other bazaars- talk to vendors.

 

Day before Bazaar- Meet with park official to review facility.

Send out reminder email to Quota volunteers.

Put out flyers and posters.

Make sure you have a cash box.

 

Day of Bazaar

 

HAVE FUN

 

Miscellaneous supplies that will be helpful on the day of the Bazaar:

Name tags for volunteers & vendors

Christmas tablecloths

Pens, markers and tape

Christmas CDs